The best AI productivity tools in 2023

Obaid Ahsan

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Artificial intelligence is transforming how we work. AI-powered tools are automating tedious tasks, generating insights from data, and helping us be more productive. 

In this post, we’ll explore the best AI productivity tools you can use to boost your efficiency. Whether you want to simplify scheduling, improve your writing skills, or get more organized, AI has something to offer. We’ll cover top tools that will assist you to work smarter.

By integrating the right AI-powered assistants into your workflow, you can save hours of time and mental energy. 

The key is choosing tools that truly understand your needs and integrate seamlessly into your existing systems. In this article, I’ll cover top AI tools that will assist you to work smarter and improve productivity.

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Best AI Productivity Tools That Will Help You Work Smarter


best AI productivity tool

ChatGPT by OpenAI isthe best AI productivity tool. It is a conversational AI bot powered by OpenAI’s GPT-3 large language model. It understands natural language, learns as it goes, and can provide detailed responses to a wide range of prompts.

 You can have actual conversations with ChatGPT and it acts as a virtual assistant, tutor, writer, coder, researcher, and more. It’s like having an expert on hand 24/7 to answer questions, explain concepts, summarize texts, create content ideas, fix coding bugs, and provide feedback. The potential use cases are truly endless.

 For productivity, ChatGPT is invaluable for automating research, content creation, data analysis, administrative tasks, and other time-intensive work. 

ChatGPT offers a free trial and paid plan. The free version provides AI responses in multiple languages. The paid version adds 24/7 support and faster responses for $9.99/month or $99/year.

Key Features:

  • Conversational AI bot
  • Provides detailed responses to natural language prompts
  • Acts as a virtual assistant, tutor, writer, coder, researcher, etc.

otter ai is also one of the best AI productivity tool that turns speech into searchable transcripts automatically. It’s incredibly accurate and even adds punctuation, makes edits for clarity, and identifies different speakers.

It is the best AI tool for transcribing meetings, interviews, lectures, training sessions, and other important voice conversations. You can even search the transcripts for key terms later. It’s a huge time-saver and ensures important discussions are documented for reference. Otter integrates with Zoom, Google Meet, Skype, and other platforms.

The automatic transcription frees you up from having to laboriously type or listen back to recordings. You get text transcripts delivered to you accurately and rapidly. Otter can save you hours of administrative work each week.

Otter AI Features:

  • AI-powered automatic transcription
  • Turns speech into searchable transcripts
  • Integrates with Zoom, Google Meet, Skype etc.

3. Jasper

Jasper is one of the best AI productivity tool, that can automate a wide variety of repetitive digital tasks for you via integrations with various apps and services. It serves as a digital secretary that learns your habits and takes work off your plate.

You can set up automation and workflows in Jasper to handle things like scheduling meetings on your calendar, managing your email inbox, organizing tasks in your to-do app, pulling data from different software tools, and more. It eliminates repetitive administrative duties so you can focus on your core work.

Jasper speeds up workflows and ensures important tasks never slip through the cracks. The time savings really add up with this AI assistant working in the background for you!

Jasper’s Annual paid plans are $39/month for Creator or $99/month for Teams, billed yearly.

Key Features:

  • AI assistant that automates digital tasks
  • Manages calendar, email, to-do lists, data organization
  • Eliminates repetitive admin work

4. Synthesia

If creating high volumes of video content is part of your workflow, Synthesia is a game-changing AI tool that can boost your video production. Synthesia uses AI to develop real-looking synthetic videos automatically.

It is one of the best AI productivity tool. With just a bit of text or a script, Synthesia can generate a video featuring a lifelike avatar delivering your message. You choose the visual look, voice, and background. It automates the most labor-intensive parts of video creation.

This allows you to produce videos rapidly at scale without extensive filming or editing required. If video is crucial for your business, Synthesia can save you tremendous time and resources.

You can create an account and make professional videos starting at $22.50/month. The paid plan is $270 billed annually or you can pay monthly.

Key Features:

  • AI-powered video generator
  • Creates realistic synthetic videos from text
  • Automates video production

Creating visual presentations can be surprisingly time-consuming. is an AI-powered presentation software that expedites the process so you can build stunning visuals with minimum effort. offers templates, designs, and layout suggestions so you don’t have to start from a blank slate. It also analyzes and improves photos you add to make them more visually appealing. With just a few clicks, you can create professional presentations, infographics, documents, and more.

If presentations are part of your job, can cut the usual creation time significantly. It handles all the design work and gives you a polished finished product.

Key Features:

  • AI-powered presentation software
  • Offers templates, designs, layouts
  • Creates presentations, documents, infographics is an AI writing assistant created specifically for marketing and copywriting. It generates and optimizes marketing content in seconds.

To use, you simply describe your content needs and intent. Tara will instantly produce on-brand marketing copy customized to your business. This includes emails, social media captions, blog posts, landing pages, and more.

High-quality marketing copy is essential, but crafting it takes substantial time. reduces the copywriting workload immensely so you can get content out faster. It follows your brand voice and optimizes copy for engagement and conversions.

Key Features:

  • AI writing assistant for marketing copy
  • Generates optimized marketing content
  • Emails, social media, blog posts, landing pages is another AI writing assistant, similar to, that can quickly generate marketing copy and content. It produces blog posts, social media posts, emails, ads, landing pages, and more tailored to your brand voice and audience interests.

The AI learns about your brand the more you use it and continuously refines and improves the copy it generates. All you need to do is give it a content idea and let it work its magic. Automating copywriting tasks results in huge time savings. also optimizes content for SEO so your copy attracts search traffic. High-converting, SEO-optimized marketing copy made easy! now has a free plan available forever. No trial or credit card needed for the free plan. The free plan has no limits.

Key Features:

  • AI writing assistant
  • Generates marketing copy and content
  • Blog posts, social media, emails, ads, landing pages


Email overload can be one of the biggest drains on productivity. SaneBox uses AI algorithms to manage your email for you so you can reclaim focused time in your day. 

SaneBox analyzes your email behavior to filter out low-priority messages automatically into a separate tab. It surfaces the most important emails for you in your main inbox based on which senders and types of messages you engage with most. 

This allows you to come back to a clean, organized inbox with only your highest-priority emails waiting. SaneBox handles all the clutter behind the scenes so you can focus on meaningful work and communication. Reclaiming just an hour lost to email each day results in huge productivity gains.

Key Features:

  • Email management AI
  • Analyzes email behavior
  • Surfaces high-priority emails
  • Eliminates clutter

9. Spline AI

Creating interactive 3D content can involve a complex and lengthy production process. Spline AI streamlines things tremendously by using AI to auto-generate 3D models and scenes in seconds.

With Spline AI, you can easily turn basic concepts into polished, customizable 3D visualizations. It uses text prompts to create detailed 3D environments, objects, logos, product mockups, and more on demand. You can then download the visual assets to use across your digital products and content.

This allows you to rapidly ideate and iterate 3D concepts without needing extensive technical 3D modeling skills. If your work involves 3D/AR/VR content, Spline AI will accelerate your workflow.

10. Zapier

While not AI, Zapier is an automation tool that can massively boost your productivity by connecting and streamlining workflows across different apps.

Zapier allows you to integrate your various software tools and services so they seamlessly share data and interoperate. You can set up automated workflows called “Zaps” that cross-reference info between your tools.

For example, you can create a Zap that adds new email newsletter subscribers in Mailchimp to an Airtable database automatically. Or have new sales leads on HubSpot automatically logged as tasks in Asana.

Zapier eliminates tedious busywork moving data between platforms. It stitches your tech stack together so information flows automatically where it needs to go. You save hours of manual importing, exporting, and data entry.

Key Features:

  • Connects and automates workflows between apps
  • Shared data seamlessly between integrated tools
  • Eliminates manual busywork

11. Gradescope

Gradescope is the best AI productivity tool that allows teachers and professors to grade assignments, exams, and essays more efficiently. It uses AI to streamline the grading process and provide analytics.

Instructors can upload student work directly to Gradescope. The platform captures and interprets student responses, reducing the need for manual data entry. It also flags areas that may need additional attention while auto-grading for more objective assessment types like multiple choice and coding assignments.

Gradescope saves instructors hours compared to traditional paper-based grading. It also provides powerful analytics on student work that can inform teaching. The time savings allow educators to focus on other impactful teaching tasks, like one-on-one mentoring.

Key Features:

  • AI grading and analytics for education
  • Auto grading for tests, coding, essays
  • Analytics on student work

12. Adobe Sensei

Adobe Sensei is Adobe’s umbrella AI system that’s incorporated across their Creative Cloud software to automate rote design tasks. It provides automation capabilities in apps like Photoshop, Premiere Pro, and Illustrator.

For example, Sensei AI in Photoshop can instantly remove image backgrounds, tweak lighting and color issues, apply complex selections and masks, modify perspective, and more with one click. In Premiere it can analyze raw footage and auto-generate video edits.

This allows designers and creatives to speed up production on projects immensely. Tedious and complex tasks that used to be very manual and time-intensive can now be completed instantly. Adobe Sensei is a huge timesaver for creative professionals.

Key Features:

  • AI across Adobe Creative Cloud apps
  • Automates design tasks in Photoshop, Illustrator, etc.
  • Streamlines production for creatives

13. Zoom IQ

Zoom IQ for Sales uses AI to analyze customer conversations on Zoom and provide real-time insights to improve sales meetings. Sales reps can use this to have more effective customer calls.

The AI assistant Whisper listens in on Zoom calls and identifies key details like the talk pace, speaking time, emotive language, and more. After each call, it generates an interactive analytics dashboard highlighting areas for improvement.

This allows salespeople to pinpoint what’s working versus not working in customer conversations. They can tweak their strategies to be more persuasive. The AI-generated feedback saves time trying to analyze calls independently. It results in more productive sales meetings.

Key Features:

  • AI sales call analytics
  • Analyzes Zoom calls in real time
  • Provides insights to improve sales conversations

14. Surfer SEO

Search engine optimization can be complex and time-consuming. Surfer SEO makes the process faster by using AI to provide SEO recommendations and optimize pages.

To use Surfer SEO, you connect your website and select target keywords. The AI assistant analyzes pages and provides specific SEO tips to improve keyword rankings like adding keywords to headers, optimizing image names, fixing technical issues, and more.

Making site optimizations manually is tedious and complex if you don’t have robust SEO knowledge. Surfer SEO’s AI technology takes care of the technical analysis and provides actionable steps to boost organic traffic. It takes a huge workload off your plate so you can focus on strategy.

Key Features:

  • AI SEO assistant
  • Analyzes pages and provides SEO recommendations
  • Optimizes pages for higher rankings

15. DALL-E 2

Unleash your creativity with DALL-E 2 – a revolutionary AI system from OpenAI that generates incredible images and art from text descriptions. It is now one of the best AI productivity tool.

Feed DALL-E any text prompt and it will instantly conjure up a visually stunning image. The results are amazingly photorealistic and diverse. You can use it to easily create graphics, illustrations, and other visual assets for your projects and content in seconds versus having to manually ideate and design images.

It streamlines graphic creation and enables endless creativity. If visuals are an important part of your work, DALL-E 2 will level up your productivity massively.

Key Features:

  • AI image generator
  • Creates realistic images from text prompts
  • Graphics, illustrations, visual assets

16. Wordtune

Writing well takes substantial time and effort. Wordtune is a writing assistant AI that helps you write faster by suggesting ways to improve your writing as you type.

Wordtune analyzes your writing style and mistakes. As you write in Google Docs, it provides real-time grammar, vocabulary and style suggestions to make your writing clearer, more concise, and compelling.

The AI learns your weak spots and helps you fix issues from word choice to sentence structure. With Wordtune’s help, you can draft documents much more quickly and efficiently. Your writing also improves dramatically. It’s like having an AI writing coach constantly by your side as you work!

Key Features:

  • AI writing assistant
  • Provides real-time writing suggestions
  • Improves grammar, style, clarity

17. Genei

If you need to write long-form content regularly, Genei is an AI writing assistant who can help ideate and expand on content outlines. It works as a “co-writer” to develop outlines into fleshed-out articles or stories.

With Genei, you describe the core idea, key points, and direction for your content. The AI will then get to work brainstorming and fleshing out a detailed, high-quality long-form copy. It mimics your tone and style.

This allows you to rapidly generate extensive content from scratch much faster. Genei reduces the most time-intensive parts of long-form writing. 

Key Features:

  • AI writing assistant
  • Expands on outlines into long-form content
  • Brainstorms details and fleshes out copy

18. GitHub Copilot

Github Copilot is the best AI productivity tool for programmers that suggests code as you type in real time. It works inside development environments like VS Code, Atom, IntelliJ, and Jupyter Notebooks.

Copilot analyzes the code context and uses machine learning to generate entire function bodies, tests, and full lines or blocks of code for you. It helps you quickly implement boilerplate code, fix errors, integrate APIs, and more.

The AI saves developers hours of time and reduces bugs by suggesting proven code. Having an AI coding assistant results in faster development cycles and greater coding efficiency.

Key Features:

  • AI pair programmer
  • Suggests code in real time as you type
  • Completes boilerplate, fixes bugs, integrates APIs

19. Airgram

Customer support is crucial but managing inbound queries across multiple channels like email, social media, live chat, etc. takes substantial time.

Airgram best AI productivity tool that uses artificial intelligence to automate customer conversations across platforms. It asks clarifying questions to understand customer needs. It then provides intelligent responses or routes queries to the right agents.

This eliminates tedious back-and-forth exchanges. The AI handles common inquiries, while you focus on complex issues. With Airgram, support teams can work faster and more efficiently. Automated yet personalized customer experiences are possible at scale.

Key Features:

  • AI customer support
  • Automates support across channels
  • Email, live chat, social media
  • Responds to common inquiries

20. Pictory

If you need to create lots of marketing images and graphics regularly, Pictory can save you tons of design time.

Pictory is the best AI productivity tool To use it, you just enter a text description of the image you need. Pictory’s AI will instantly generate hundreds of unique, high-quality graphics tailored to your prompt.

You can customize the images further and download for use across your marketing. Instead of manually designing images, Pictory does the heavy lifting for you. It provides endless customizable graphics on demand.

Creative brainstorming and design work that used to take days or weeks can now be completed in mere minutes with Pictory!

Key Features:

  • AI graphic design assistant
  • Generates unlimited customizable graphics
  • Marketing images, social media, ads


Artificial intelligence is still in the relatively early stages, yet AI-powered tools have already transformed how we work. As the technology continues advancing rapidly, AI productivity assistants will become even smarter and more seamless to use. Adoption of the right AI tools today can make us markedly more efficient on a daily basis. Tasks that once took up large portions of our time can now be automated or optimized with the help of AI. This enables us to spend energy on more meaningful and human activities at work. By integrating AI tools that align with our needs into our workflows, we can all work smarter, faster, and better. The future of work powered by transformative artificial intelligence tools is bright


What is the most used AI tool for productivity?

The most used AI tool for productivity is likely GPT-3. It can generate text and automate tasks, increasing efficiency.

Does AI increase productivity?

Yes, AI can increase productivity in several ways. It can automate repetitive tasks, provide information quickly, and offer personalized recommendations. This allows people to focus on more high-value work.

How to use AI for work productivity?

Here is how you can use AI

  • Use a virtual assistant like Siri or Alexa for scheduling, research, and reminders.
  • Use AI writing tools to create drafts of content.
  • Apply AI recommendations to tasks like email sorting.
  • Automate data entry and analysis with AI.
  • Let AI help generate ideas and creative solutions.


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